Event / Webinar Registration

Register attendees, collect contact details, send event access information, schedule reminders, and deliver replay or resource links after the event.

The user wants a bot for event or webinar signups with reminder messages and post-event resources.

• What is the event title and date/time?
• Should attendees choose between sessions or register for one fixed event?
• Where should the join, calendar, replay, and resource links point?
• Should registration be saved only in the bot, or sent to a CRM/sheet/webinar platform?
• Before going live, set eventStartAt, eventReminderAt, eventReplayAt, eventTimezone, eventJoinUrl, eventCalendarUrl, and eventReplayUrl to real values.
• If registration must be stored outside FlowCastle, replace the placeholder registration status action with an approved CRM, sheet, or webinar API.

• Start with a registration menu or command
• Capture attendee name and email
• Ask which session or event track the attendee wants
• Save registration status as registered
• Send join link and calendar link
• Wait until the reminder time with a DELAY action
• Send the event reminder with join link
• After the event, deliver replay or resources

Good to know

• Use message reply capture with EMAIL validation for attendee email.
• Use application variables for join, calendar, reminder, replay, and timezone values so the template can be reused for a later event.
• Use DELAY in UNTIL mode for reminder and replay delivery when exact event times are known.
• If the business has a CRM, webinar platform, or calendar API, add HTTP_REQUEST only after the user approves the endpoint and auth setup.
• Keep calendar and replay delivery as links unless a file/module integration is explicitly requested.

Keep in mind

• Do not promise calendar invitations were created unless a real calendar or webinar platform action exists.
• Do not schedule reminders without eventReminderAt and timezone values.
• Do not ask for unnecessary personal data beyond registration needs.
• Do not claim replay links are available before the business provides them.